Duties of the IrishPF Operating Committee
Anti-Doping Officer
- Co-ordinating the Irish PF’s Anti-Doping Programme, including management of the anti-doping budget and liaison with the Irish PF Treasurer in relation to budget requirements
- Liaising with the Irish PF’s Anti-Doping suppliers and partners (e.g. CCES, Sport Ireland, testers, labs, WADA, etc.) to provide calendar information and flights for each competition
- Ensuring that there is an adequate Anti-Doping Area set up at every competition
- Supervising, or deputising someone to supervise, all Irish PF in-competition testing
- Reporting all anti-doping results to the Irish PF Executive Committee and the International Powerlifting Federation and European Powerlifting Federation as required
- Liaising with Social Media Officer to provide updates about WADA guidelines, prohibited list, and any education needed for lifters
- Liaising with Website Officer to ensure website is updated with WADA Code and Prohibited List
- Answering Anti-Doping queries from members via email
- Other duties as necessary in order to achieve the aims of the Irish PF
Competition Secretary
This role involves the majority of the administrative and technology-related tasks involved in the organisation of competitions. They will be the main link between the Operating Committee and the Executive Committee, keeping all parties updated on decisions made.
- Liaising with venues and the Executive Committee to create a suitable Competition Calendar of regional and national-level competitions that align with the International federations’ calendars
- Providing a Competition Calendar to the Irish PF Membership and liaising with the NIPF to minimise competition clashes where possible and arrange scheduling of joint competitions where requiredÂ
- Maintaining the Competition Calendar and organising for communication of any changes to the Competition Calendar to the membership base via social media and the website calendar
- Responding to competition queries via email and social media
- Creating invite lists or criteria if required, in liaison with the Irish PF Executive Committee, and ensuring that all competitors are members of the Irish PF in good standing
- Sending out invitations for all National-level events and liaising with the Competition Directors about tickets
- Agreeing on lifting schedules with the venue Meet Director and Technical Director and communicating this to lifters via the website and social media
- Setting up LiftingCast in advance of the competition and providing login details to Technical Director, Competition Director and Livestream personnelÂ
- Publishing results of competition to Open Powerlifting
- Ensuring all documentation (weigh in sheets/ kit check/ anti-doping forms/ attempt slips/ etc) are created for each competition and ready to be printed by Competition Director
- Liaising with the Social Media Officer to publish relevant posts for competitions and lifter achievements
- Liaising with the Marketing & Sponsorship Officer to improve the competition experience
- Updating the Executive Committee with all relevant competition information and relaying decisions made to the Operating Committee when required
- Other duties as necessary in order to achieve the aims of the Irish PF
Competition Director
Two members are required for this role as it involves the organisation and in-person operational delivery of competitions.Â
- Managing the scheduling and delivery of all provincial and national-level competitions throughout Ireland by attending and overseeing competition weekends
- Liaising with the Irish PF Treasurer and Executive Committee in regard to competition budgets and entry fees
- Launching events and ticket sales on Tito and notifying members through email, the website and social media
- Monitoring and managing ticket sales and waitlist procedures on Tito
- Liaising with venue meet directors to confirm meet arrangements and how they can facilitate the running of the event
- Monitoring progress of competition preparation and providing updates on this as required to the Competition Secretary
- Arranging for Irish PF medals and Best Lifter trophies to be provided
- Liaising with the Volunteer Managers to ensure adequate personnel are provided for all competitions and that refreshments will be available for the volunteers
- Liaising with Anti-Doping Director re. anti-doping requirementsÂ
- Liaising with Technical Director re. referee availabilityÂ
- Liaising with Social Media and Marketing Officer re. competition arrangements and promotion
- Ensuring print-outs of weigh in sheets/ kit check/ anti-doping forms/ attempt slips/ etc are printed and delivered to venue
- Liaising with media partners to obtain photos and videos for post-competition recaps and delivering all to Social Media OfficerÂ
- Carrying out post-competition evaluation and reporting to Irish PF Executive Committee on this after competitions
- Arranging for competition certificates to be created, printed and completed on the day of competition
- Other duties as necessary in order to achieve the aims of the Irish PF
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Operations Manager
This is a new role that will involve working directly with the Competition Secretary and Competition Directors to ensure all requirements are met by the venue for the competition.
- Liaising with venue meet directors about necessary equipment and setup checklist
- Arranging for any equipment requirements not met by the venue Meet Director to be fulfilled by contacting other gyms
- Transporting or arranging for transport of equipment to venues
- Organising volunteers to set up before and clear up after competitions
- Organising reward system for gyms and volunteers, e.g. discounts or early bird
- Liaising with the Treasurer to organise budgets and refunds for transport costs
- Other duties as necessary in order to achieve the aims of the Irish PF
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Records and Membership Officer
- Communicating with Clubforce to update membership page or to rectify any issues.
- Responding to membership queries
- Creating and providing discounts as necessary
- Providing references to Irish PF members wishing to compete domestically with other International Powerlifting Federation affiliates
- Certifying and updating all Irish National Records achieved in sanctioned competitions
- Creating and arranging for digital certificates to be uploaded to the Irish PF website in a timely manner
- Ensuring records are kept up to date and are available at each National-level competition
- Other duties as necessary in order to achieve the aims of the Irish PF
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Social Media Officer
- Managing the Irish PF’s Social Media presence including but not limited to Instagram and Facebook
- Answering queries on social media or directing towards the relevant email channels
- Updating the Linktree and highlights with relevant links and information
- Publishing posts for ticket sales, recaps and other announcements
- Liaising with media partners for photography and videography for promotional use
- Posting reminders about important dates for deadlines, events, etc
- Liaising with other committee members about updating members on specific areas, e.g. rule changes, anti-doping guidelines, etc
- Gathering and publishing lifter information in advance of international competitions and publishing story updates with livestream links and results
- Promoting the Irish PF’s competitions across all Social Media channels
- Growing the Irish PF’s Social Media following
- Other duties as necessary in order to achieve the aims of the Irish PF
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Website Officer
- Managing and maintaining the Irish PF’s website
- Ensuring the Irish PF’s website has timely information relating to membership, calendar, competitions, and records
- Liaising with Competition Secretary to post flights and athlete information
- Liaising with Competition Director to post ticket links and competition information
- Updating other content to the Irish PF’s website in line with the Irish PF’s ethos and membership’s interests
- Updating media content to reflect current members
- Updating website in any way that may improve user experience
- Other duties as necessary in order to achieve the aims of the Irish PF
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Volunteer Manager
- Arranging volunteers for competitions and creating a spreadsheet detailing their responsibilities for the meet
- Creating How-To videos for volunteer roles
- Organising Spotting & Loading workshops
- Attending competitions to organise volunteers and ensure they understand their roles
- Organising refreshments for volunteers at competition
- Ordering t-shirts for Spotters & Loaders (and other volunteers when budget is available)
- Managing the Early Bird list for all volunteers to gain priority access to tickets
- Managing the Facebook group and liaising with Social Media Officer to make announcements
- Other duties as necessary in order to achieve the aims of the Irish PF
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Marketing & Sponsorship Officer
- Identifying and pursuing potential sponsorship opportunities for Irish PF and communicating with the Irish PF Executive Committee about potential sponsorship opportunities
- Drawing up and delivering contracts for sponsors
- Liaising with competition directors and volunteer managers about items that have been provided by sponsors for competitions
- Managing delivery of any requirements arising as a result of marketing and sponsorship
- Liaising with a chosen company to organise Irish PF merchandise for members
- Organising ordering and delivery methods for merchandise
- Other duties as necessary in order to achieve the aims of the Irish PF